2024 Corporate Contract (Legal Signed) Step 1 of 5 - Company / Organization 20% Company / Organization InformationCompany / Organization Name(Required) Primary Contact Name(Required) First Last Primary Contact Email Primary Contact PhoneCopy Primary Contact Billing Contact Name(Required) First Last Billing Contact Phone(Required)Billing Contact Email(Required) Billing Contact Address(Required) Street Address Address Line 2 City AlabamaAlaskaAmerican SamoaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaGuamHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaNorthern Mariana IslandsOhioOklahomaOregonPennsylvaniaPuerto RicoRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahU.S. Virgin IslandsVermontVirginiaWashingtonWest VirginiaWisconsinWyomingArmed Forces AmericasArmed Forces EuropeArmed Forces Pacific State ZIP Code Event BasicsEvent Date(Required) MM slash DD slash YYYY Overall Event Time Block(Required) Morning (8am-12pm) Afternoon (1pm-5pm) The facility is rented in blocks of time, but below, we will ask you for the event start and end time, so we can best plan to facilitate your event. Pricing will vary, depending upon the areas of the facility you wish to rent. These prices will be found on the next page. If you decide you wish to change, you can come back to this page at any point while filling out this form.Start Time(Required) Hours : Minutes AM PM AM/PM End Time(Required) Hours : Minutes AM PM AM/PM Holiday Availability$300 Holiday Rental Fee applies to: Memorial Day weekend (Friday-Sunday) Labor Day weekend (Friday-Sunday) Every Sunday Holidays unavailable to rent: New Year’s Day Memorial Day Labor Day Independence Day Thanksgiving Day Day after Thanksgiving Christmas Eve Christmas Day If you have a floor plan of the facility, it might be of benefit on this page.Event DetailsSelect 1 or more optionsFull Venue All Day Half Day Not Needed Main Floor All Day Half Day Not Needed Dance Floor All Day Half Day Not Needed Wing All Day Half Day Not Needed AmenitiesSelect 1 or more optionsBar Yes No Bar DescriptionProjector Yes No Projector DescriptionMicrophone Yes No Microphone DescriptionPodium Yes No Podium DescriptionEvent TimelineEvent NotesEstimated Subtotal $0.00 Estimated Total Packages and OptionsBase Rental Includes: Set-up/tear-down of all tables & chairs Linen tablecloths (black, white, or ivory) Cleaning of facility PWEC Manager on-site throughout event Access to A/V equipment High Speed Wi-Fi access Access to PWEC’s Spotify PremiumBasic Package $2.50/guest Includes Base Rental, plus: PWEC staff bussing tables Use of PWEC’s glassware (water goblets & coffee cups) Water service at each table during event Washing of glassware Coffee table provided throughout event (includes regular and/or decaf coffee; sugars; half & half) Event staff refilling snacks, non-alcoholic beverages (unless provided by caterer)Premium Package $5.50/guest Includes everything in Basic Package, plus: Use of linen napkins (various colors) Folding and placing of linen napkins on tables Use of PWEC’s chinaware & silverware Setting of tables with chinaware & silverware Two reserved parking spots in front of building (optional)Package Choice Base Rental Only Basic Package Premium Package Estimated Number of GuestsEstimated Subtotal $0.00 Estimated Total Terms and Conditions of RentalEstimated Total Consent(Required) I agree to the terms and conditions above.Corporate Terms and Conditions This agreement pertains to the rental of Prairie Winds Event Center (PWEC). The signature below acknowledges that the individual or the entity on whose behalf this agreement is signed has read the following terms and conditions and agrees to be bound by each of them. A non-refundable deposit in an amount equal to 50% of the rental fee must be paid at the time of reserving PWEC. The remaining balance of the rental fee will be due 10 days prior to the scheduled event. If the event should be cancelled, the renter will forfeit the rental deposit. A change in event date at least six months prior to the event will result in a $150 fine. A change in event date within six months of the event date will require an additional rental deposit in an amount equal to 50% of the rental fee. In order to waive the change of date fee, an appeal may be made to the PWEC General Manager. The appeal will then be evaluated and decided by the PWEC managers and City of Orange City officials. The renter understands and agrees that the total rental as set out herein, is an estimate of the cost of rental of PWEC and that there may be additional charges to be paid by renter to PWEC for items set out on page 10 of PWEC’s policies and procedures. Any “Half-day” rentals must stay within the allotted timeframes. Events that surpass the allotted 4 hour event timeframe will result in an additional fine of $50 per hour. Renters will be allowed 30 minutes after the event for clean-up and removal of all belongings. In addition to the rental fee, the renter shall pay a security deposit of $250.00 at least 10 days prior to the scheduled event. If PWEC’s equipment, facilities, and/or property are damaged or defaced during the event, PWEC will notify the renter of the cost of repairing the damage/clean-up of the premises which will be taken out of the security deposit. If the cost of repairing the damage/clean-up of the premises exceeds $250.00, the renter will pay the same within 10 days of receipt of an invoice from PWEC showing the balance due. The unused portion of the security deposit will be returned to the renter within 30 days of the date of the event. Excessive noise and drunken and/or disorderly activities will not be permitted or tolerated. Should PWEC (in its sole and absolute discretion) decide a violation of the provision, any ordinance, or law has taken place or has not been corrected after a warning; PWEC has the right to have the violator removed from the facility and/or property. In addition, PWEC has the right to remove any unwanted or disorderly individuals from the facility and/or property if designated by renter. Individual parties or groups found in violation may be permanently banned from further use if the facility if necessary. All rules, ordinances, policies of both the City of Orange City and PWEC, and building codes must be adhered to at all times. For more information on policies & procedures, please refer to PWEC manager or PWEC website. The individual or group signing this agreement must be 18 years of age or older and shall accept responsibility for the conduct and activity of all those attending any event or activity covered by this agreement. The individual signing this agreement must be in the facility for supervision of the scheduled event at all times. As soon as the individual signing this agreement leaves, the event must conclude. It is agreed that the individual or entity holding an event or activity in this facility should utilize properly licensed caterers, approved vendors, and the city designated licensed bar holder when such services are to be utilized. Catering licenses may be obtained from the City of Orange City if any other catering services are desired. No food service or liquor service other than that designated by the City of Orange City and PWEC may be utilized. It is understood and agreed between the parties that the estimated rental fee set out herein and above shall be good for a period of 12 months from the date of execution of this agreement-subject only to price changes established by the City of Orange City council members in January of each year. The parties acknowledge and agree that the terms and conditions of PWEC’s policies and procedures, a copy of which the renter acknowledges receipt of contemporaneously with the execution of this agreement, are incorporated into this rental agreement as though set out in full. It is agreed that the entity or individuals signing understands that all bar services carried out by Prairie Winds Event Center will come to a close no later than 11:30PM. Last call for all events serving alcohol will be made at 11:15PM or earlier. In addition, the bartenders designated by the contracted bar have the right to refuse any service to individuals who appear to be drunk and/or disorderly. Proper identification must be shown to bartenders in order to purchase and/or consume alcoholic beverages. Every individual buying and/or consuming an alcoholic beverage must be the legal age of 21 years or older. Any individual found to be in violation of such conducts will be susceptible to removal from facility/property and/or legal actions. -Events without a bar will follow the same closing time frame allowing for cleanup from 11:45PM to 12:30AM as well -Any alcohol not sold by PWEC’s bar that is brought into Prairie Winds Event Center or on the property will result in a $500.00 fine to the individual signing this contract. -A $500.00 fee will apply if all event guests and/or renters are not out of the facility by 12:30AM the following day. By signing this agreement, the renter contracts with the City of Orange City for the use of Prairie Winds Event Center’s facilities on said date, and the renter agrees to all terms and conditions. Please sign and include rental deposit to confirm booking. Legal Consent(Required) I agree to the terms and conditions.Consumer Disclosure Regarding Conducting Business Electronically, Signing Documents Electronically, and Receiving Electronic Notices and Disclosures Please read the information below, carefully, as it concerns your rights. eSignatures are an efficient way to execute an agreement with the same legal force and effect of a handwritten or “wet ink” signature. By signing this document you are agreeing that you have reviewed this Consumer Disclosure and consent and intend to transact business electronically; to use electronic signatures instead of wet ink signatures and paper documents, and to receive notices and disclosures electronically. You are not required to sign documents electronically or to receive notices and disclosures electronically. If you prefer not to transact business electronically, you may request paper copies from the “sending party” and withdraw your consent at any time, as described below. Scope of Consent By utilizing this Service, you agree to receive electronic signature documents with all related and identified documents, notices, and disclosures provided during your relationship with the “sending party.” You may withdraw your consent, at any time, by following the procedures outlined below. Paper Copies You are not required to sign documents electronically, or receive notices or disclosures electronically, and may request paper copies of documents or disclosures, if you prefer. You also have the ability to download and print any signed or unsigned documents sent to you through the electronic signature service. We may also email you a copy of all documents you sign using the electronic signature service. If you wish to receive paper copies instead of electronic documents you may close this web browser and request paper copies from the “sending party” by following the procedures outlined below. The “sending party” may apply a charge for additional expenses incurred by printing and mailing paper copies. Withdrawal of Consent You may withdraw your consent to receive electronic documents, notices or disclosures at any time. In order to withdraw consent you must notify the “sending party” that you wish to withdraw your consent to transact business electronically and to provide your future documents, notices, and disclosures in paper format. If at any time, after withdrawing your consent you choose to use our electronic signature system your use of this Service will, once again, evidence your consent to receive documents, notices, and disclosures, electronically. You may withdraw your consent to receive electronic notices and disclosures or execute an electronic signature by following the procedures described below. Withdrawing your consent, requesting a paper copy, or updating your contact information You always have the ability to download and print any documents sent to you through our electronic signature system. To withdraw your consent to conduct business electronically, sign documents electronically, and receive documents, notices, or disclosures electronically, please contact the “sending party” directly; by telephone, by email (sent to the “sending party” with any of the topics outlined below stated in the subject line of your email) or by postal mail to their mailing address specified to receive such notices. “Withdrawal of Consent To Transact Business Electronically” To allow the “sending party” to identify and facilitate your withdrawal of consent to transact business electronically, please provide your name, email address, the date on which you are withdrawing your consent, your telephone number and mailing address. “Requesting A Paper Copy” To allow the “sending party” to identify you to provide a paper copy of the document requiring your signature, the notice, or disclosure, please provide the sending party with your name, email address, mailing address, telephone number, and name of the document of which you are requesting a paper copy . “Update Your Contact Information” To allow the “sending party” to identify you in order to update your contact information, please provide them with your name, email address, mailing address, and telephone number. The “sending party” will inform you of any fees related to costs for printing and mailing paper copies or your withdrawal consent to transact business electronically.Legal Signature - Name First Last SignatureDate MM slash DD slash YYYY Unique ID