Step 1 of 6 - Quinceañera Basics 16% Quinceañera Fiesta Event ContractEvent Date(Required) MM slash DD slash YYYY Start Time(Required) Hours : Minutes AM PM AM/PM End Time(Required) Hours : Minutes AM PM AM/PM Holiday Availability and Pricing Information$300 Holiday Rental Fee applies to: Memorial Day weekend (Friday-Sunday) Labor Day weekend (Friday-Sunday) Easter Weekend Independence Day Weekend Thanksgiving Weekend (Saturday) Halloween New Year’s Eve Every Sunday Holidays unavailable to rent: New Year’s Day Memorial Day Labor Day Easter Independence Day Thanksgiving Day Day after Thanksgiving Christmas Eve Christmas Day Quinceañera InformationQuinceañera's Name First Last Quinceañera's PhoneQuinceañera's Email Parent/Guardian Name(Required) First Last Parent/Guardian Phone(Required)Parent/Guardian Email Alternate ContactAlternate Contact Name First Last Alternate Contact Relation Alternate Contact PhoneAlternate Contact Email Billing ContactBilling Contact Name(Required) First Last Billing Contact Phone(Required)Billing Contact Email(Required) Billing Contact Address(Required) Street Address Address Line 2 City AlabamaAlaskaAmerican SamoaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaGuamHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaNorthern Mariana IslandsOhioOklahomaOregonPennsylvaniaPuerto RicoRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahU.S. Virgin IslandsVermontVirginiaWashingtonWest VirginiaWisconsinWyomingArmed Forces AmericasArmed Forces EuropeArmed Forces Pacific State ZIP Code Event DetailsEvent Rental Season May - October Quinceañera November - April Quinceañera Setup / Décor / Dress Rehearsal Rental Secures day before Quinceañera for decorating, setup and storage Access to venue from 9am-6pm day before Quinceañera On-site rehearsal for Quinceañera* Rehearsals can go no later than 6pmSetup / Décor / Dress Rehearsal Rental Friday - Saturday Tuesday - Thursday Not Needed Outdoor Ceremony $350 Includes: Outdoor sound system (optional), guidance of setting up outdoor ceremony chairs, access to PWEC’s Spotify Account, ceremony/rehearsal coordination* Indoor Ceremony $350Includes: chairs, indoor sound system (optional), access to PWEC’s Spotify Account, reset for reception, ceremony/rehearsal coordination*Ceremony Rental Outdoor Ceremony Indoor Ceremony No Ceremony Prairie Winds Event Center will only provide sound system for ceremonies. PWEC will provide microphones for use throughout the event. A sound system will need to be provided by a DJ or a rental service for the dance portion of the event.Estimated Subtotal $0.00 Estimated Total Packages and OptionsBasic Package $3.25/guest Includes: Set up/tear down of all tables and chairs Linen tablecloths (black, white or ivory) Cleaning of facility Setting of tables with PWEC’s glassware Bussing of tables/taking out garbage Washing of glassware Water table service through dinner and water station until end of event PWEC Manager on site throughout day of event Access to PWEC’s Spotify Premium account PWEC’s white lit back drop and over head barista lights Event staff locking gifts/cards in gift closet Lighting Premium Package $5.50/guest Includes everything in Basic Package plus: Premium Package $5.50/guest Includes everything in Basic Package plus: Use of linen napkins (various colors) Folding and placing of linen napkins on tables Use of PWEC’s chinaware and silverware Setting of tables with chinaware and silverware Event staff refilling snacks and non-alcoholic beverages Event staff assisting with refilling of dessert tables Package Choice Basic Package Premium Package Estimated Number of GuestsEstimated Subtotal $0.00 Estimated Total Your Big Day SummaryGuest Payment Worksheet Total Rental Fee:{subtotal} Reception Rental + Décor/Rehearsal Rental + Ceremony Rental Rental Deposit: $850 Must be paid at signing Non-refundable Décor/Rehearsal Deposit: Must be paid at signing Amount equal to half of full Décor/Rehearsal rental fee Non-refundable Remaining Rental: Due 10 days prior to event Can be paid in installments prior to event Security Deposit: $250 Written on separate check Due 10 days prior to event Check is returned to you if no damages occur Package Fee: Basic or Premium Package Due day of event Number is based off final guest count Bar Deposit: $150 Due 10 days prior to event Refundable if bar sales meet or exceed $750 Estimated Subtotal $0.00 Estimated Total Terms and Conditions of RentalEstimated Total Consent(Required) I agree to the terms and conditions above.This agreement pertains to the rental of Prairie Winds Event Center (PWEC). The signature below acknowledges that the individual or the entity on whose behalf this agreement is signed has read the following terms and conditions and agrees to be bound by each of them. A non-refundable deposit in an amount equal to $850 must be paid at the time of reserving PWEC. An additional non-refundable deposit in the amount equal to half of “Décor/Rehearsal Rental” as stated on page 2 of contract will also apply at signing if applicable . The remaining balance of the rental fee will be due 10 days prior to the scheduled event. If the event should be cancelled, the renter will forfeit the rental deposit. A change in event date at least 4 months prior to the event will result in a $150 fine. A change in event date within 4 months of the event date will require an additional rental deposit in an amount equal to 50% of the rental fee. To waive the change of date fee or for a deposit to be returned, an appeal may be made to the PWEC General Manager. The appeal will then be reviewed and decided by the PWEC manager and City of Orange City. In addition to the rental fee, the renter shall pay a security deposit of $250.00 at least 10 days prior to the scheduled event. If PWEC’s equipment, facilities, and/or property are damaged or defaced during the event, PWEC will notify the renter of the cost of repairing the damage/clean-up of the premises which will be taken out of the security deposit. If the cost of repairing the damage/clean-up of the premises exceeds $250.00, the renter will pay the same within 10 days of receipt of an invoice from PWEC showing the balance due. The unused portion of the security deposit will be returned to the renter within 30 days of the date of the event. Excessive noise and drunken and/or disorderly activities will not be permitted or tolerated. Should PWEC (in its sole and absolute discretion) decide a violation of the provision, any ordinance, or law has taken place or has not been corrected after a warning; PWEC has the right to have the violator removed from the facility and/or property. In addition, PWEC has the right to remove any unwanted or disorderly individuals from the facility and/or property if designated by renter. Individual parties or groups found in violation may be permanently banned from further use if the facility if necessary. All rules, ordinances, building codes, and policies of both the City of Orange City and PWEC must always be adhered to. For more information on policies & procedures, please refer to PWEC manager or PWEC website. The individual or group signing this agreement must be 18 years of age or older and shall accept responsibility for the conduct and activity of all those attending any event or activity covered by this agreement. The individual signing this agreement must always be in the facility for supervision of the scheduled event. As soon as the individual signing this agreement leaves for the night, the event must conclude. It is agreed that the individual or entity holding an event or activity in this facility should utilize properly licensed caterers, approved vendors, and Prairie Winds Event Center’s bar services when such services are to be utilized. Catering licenses may be obtained from the City of Orange City if any other catering services are desired. No food service or liquor service other than that designated by the City of Orange City and PWEC may be utilized. Outside alcohol is not permitted and may result in a fine. It is understood and agreed between the parties that the estimated rental fee set out herein and above shall be good for a period of 12 months from the date of execution of this agreement-subject only to price changes established by Prairie Winds Event Center managers each year. The parties acknowledge and agree that the terms and conditions of PWEC’s policies and procedures, a copy of which the renter acknowledges receipt of contemporaneously with the execution of this agreement, are incorporated into this rental agreement as though set out in full. It is agreed that the entity or individuals signing understands that all bar services and event activities will end no later than 11:30PM. Last call for all events serving alcohol will be made at 11:15PM or earlier. Events not utilizing bar services will follow the same closing time frame allowing for cleanup from 11:30PM to 12:30AM at the latest. A $500.00 fee will apply if all event guests, belongings, and/or renters are not out of the facility by 12:30AM the following day. By signing this agreement, the renter contracts with the City of Orange City for the use of Prairie Winds Event Center’s facilities on said date, and the renter agrees to all terms and conditions. Please sign and include rental deposit to confirm booking.Legal Consent(Required) I agree to the terms and conditions.Consumer Disclosure Regarding Conducting Business Electronically, Signing Documents Electronically, and Receiving Electronic Notices and Disclosures Please read the information below, carefully, as it concerns your rights. eSignatures are an efficient way to execute an agreement with the same legal force and effect of a handwritten or “wet ink” signature. By signing this document you are agreeing that you have reviewed this Consumer Disclosure and consent and intend to transact business electronically; to use electronic signatures instead of wet ink signatures and paper documents, and to receive notices and disclosures electronically. You are not required to sign documents electronically or to receive notices and disclosures electronically. If you prefer not to transact business electronically, you may request paper copies from the “sending party” and withdraw your consent at any time, as described below. Scope of Consent By utilizing this Service, you agree to receive electronic signature documents with all related and identified documents, notices, and disclosures provided during your relationship with the “sending party.” You may withdraw your consent, at any time, by following the procedures outlined below. Paper Copies You are not required to sign documents electronically, or receive notices or disclosures electronically, and may request paper copies of documents or disclosures, if you prefer. You also have the ability to download and print any signed or unsigned documents sent to you through the electronic signature service. We may also email you a copy of all documents you sign using the electronic signature service. If you wish to receive paper copies instead of electronic documents you may close this web browser and request paper copies from the “sending party” by following the procedures outlined below. The “sending party” may apply a charge for additional expenses incurred by printing and mailing paper copies. Withdrawal of Consent You may withdraw your consent to receive electronic documents, notices or disclosures at any time. In order to withdraw consent you must notify the “sending party” that you wish to withdraw your consent to transact business electronically and to provide your future documents, notices, and disclosures in paper format. If at any time, after withdrawing your consent you choose to use our electronic signature system your use of this Service will, once again, evidence your consent to receive documents, notices, and disclosures, electronically. You may withdraw your consent to receive electronic notices and disclosures or execute an electronic signature by following the procedures described below. Withdrawing your consent, requesting a paper copy, or updating your contact information You always have the ability to download and print any documents sent to you through our electronic signature system. To withdraw your consent to conduct business electronically, sign documents electronically, and receive documents, notices, or disclosures electronically, please contact the “sending party” directly; by telephone, by email (sent to the “sending party” with any of the topics outlined below stated in the subject line of your email) or by postal mail to their mailing address specified to receive such notices. “Withdrawal of Consent To Transact Business Electronically” To allow the “sending party” to identify and facilitate your withdrawal of consent to transact business electronically, please provide your name, email address, the date on which you are withdrawing your consent, your telephone number and mailing address. “Requesting A Paper Copy” To allow the “sending party” to identify you to provide a paper copy of the document requiring your signature, the notice, or disclosure, please provide the sending party with your name, email address, mailing address, telephone number, and name of the document of which you are requesting a paper copy . “Update Your Contact Information” To allow the “sending party” to identify you in order to update your contact information, please provide them with your name, email address, mailing address, and telephone number. The “sending party” will inform you of any fees related to costs for printing and mailing paper copies or your withdrawal consent to transact business electronically.Name First Last SignatureDate MM slash DD slash YYYY Quinceanera Contract ID
