Frequently Asked Questions
We are here to help!
May we bring in our own snacks, non-alcoholic beverages, and/or desserts?
Yes! You may bring in bagged/packaged snacks, baked goods, and/or non-alcoholic beverages at your own cost. No food license is required for this.
Do we have to utilize a designated caterer for our meal?
No. You are allowed to utilize any caterer with a catering license for your meal. A catering license and proof of insurance is required from said business/person before catering the event.
Do we need friends/family members to help with snacks, drinks, desserts, or gifts?
Yes and No. This depends on the package you select for your wedding. If the “Basic Package” is chosen for your event, family, friends, and/or caterers are in charge of refilling all snacks, non-alcoholic beverages, and/or desserts. If the “Premium Package” is selected, PWEC staff will refill these items and assist with refilling dessert. Additional help from family or friends may be needed for assistance with these duties if asked by PWEC staff.
What are we in charge of cleaning at the end of the event?
Any decorations, leftover food/beverages, and any other items you brought in needs to be taken out with you after the event. Cleaning of the facility, tear-down of tables and chairs, taking out trash, removal of linens will be taken care of by PWEC staff. Leftover food must not go into the PWEC dumpster. With that being said, please help keep PWEC facility and grounds free from trash and debris. We aim to keep our facility clean and beautiful for all event guests!
Do we need to supply coffee or punch cups for the event?
Yes and No. This depends on the package you select for your wedding. If the Basic package is chosen, you will be responsible for providing all cups for non-alcoholic beverages. If you choose, the Premium package is chosen, PWEC will supply plastic cold beverage cups and paper coffee cups, along with sugar and creamer. Cups for alcoholic beverages will be provided by Prairie Winds Event Center’s bar services.
What time can we get in to Prairie Winds to decorate?
You are able to book the day before to guarantee that day for decorating and/or rehearsal of ceremony (unless it is already booked) for the hours of 9-6pm. If there is an event the day before or you did not book the day before, all decorating will be done the morning of the wedding starting at 8AM. All tables/chairs will be in place, linens on tables, napkins folded (if applicable), and tables set with chinaware/silverware (if applicable) before you come in to decorate
May we play a video or have a slide show?
Yes. We have three projectors and screens (one in the middle section and one in each wing). Videos/slideshows can be brought in on a flash drive 10 days prior to your wedding for testing and Prairie Winds staff will play it at the designated time. PWEC will not play a slideshow or video if it has not been tested prior to the event.
Are real candles allowed, or are there any decorating restrictions?
You may use real candles for your event. All open-flame candles must be in a votive or on a plate. Prairie Winds staff will light/turn on any candles prior to the event. Taper/Pillar candles must be in a hurricane vase with the glass taller than the flame. Please check with PWEC staff for use of any other lighting, décor or equipment (fog machines, dry ice, etc.)
Do you supply linens for all the tables?
Yes. We have white, black, or ivory linens for all the tables provided.
What is your policy for moving an outdoor ceremony inside due to weather?
If you wish to have ceremony style seating indoors, we need a 48 hour notice prior to your ceremony time. If you wish to wait out the weather and move ceremony indoors in less than the 48 hour notice, guests will sit at their tables and an aisle will be made(if able) for the ceremony using the tables.
What is your max capacity?
385 but we recommend at least 20 less for comfortability. Indoor ceremonies we can sit 200 in ceremony style. Outdoor ceremonies we can sit 250.
Can we pop confetti cannons?
Confetti can ONLY be done outside, NONE inside. The confetti must be biodegradable and 100% water soluble.
Can we have petals for our ceremony?
Yes. Petals may be real for an outdoor ceremony and artificial for an indoor ceremony.
