Ceremony and Reception Pricing and Capacity
2019 Pricing and Capacity
At Prairie Winds Event Center you pay for the facility fee plus a full service cleanup fee and we take care of the rest! We will offer you everything we have on location for you to use. This includes a customized order you submit to us from a wide selection of colors for your table linens and napkins. Along with a portable stage, tables, chairs, china, silverware, glassware, stemless wine glasses, audio/visual equipment, and much more!
ENTIRE FACILITY $1,395
The entire facility includes the lobby, east wing, west wing, ballroom, upper level,and kitchen.
Seating Capacity for Main Level
250 banquet style
Seating Capacity for the Upper Level
150 banquet style
OUTDOOR PAVILION $200
Seating Capacity for Outdoor Pavilion
300 ceremony style
Outdoor Ceremony Space * Chairs will need to be rented from an outside vendor
INDOOR CEREMONY $200
Seating Capacity for Indoor Ceremony
250 ceremony style
Transitional fee * Chairs will be provided by Prairie Winds Event Center
BANQUET CHARGE $4.97
$4.97 per place setting-required usage
Banquet Charge covers the cost of dish washing, cleaning, linens, and bussing tables
ADDITIONAL RENTAL OPTIONS
Barista lights- $40.00- includes 3- 100 foot string barista lights that will hang across main level of venue (hanging service is included in price)
Non Prairie Winds Lights- $40.00
*****For your safety Prairie Winds requires you to pay a service fee for hanging any lights in the 2018 year.
You may rent lights from Prairie Winds or bringing in your own but a $40.00 fee will apply with either option if lights need to be hung up.
-This amount should be paid on the date of the event OR before.
Holiday Rates are a $200.00 increase in facility rates.
Holiday Dates that apply:
- New Year’s Day
- Easter Sunday
- Memorial Day weekend- Saturday-Monday
- July 4th
- Labor Day Weekend Saturday- Monday
- New Years Eve
Holidays unavailable to rent:
- Thursday November 28th, 2019- Thanksgiving Day
- Monday December 24th, 2019- Christmas Eve
- Tuesday December 25th, 2019 -Christmas Day
EVERY Sunday is also considered a holiday and will apply to the $200.00 increase
Frequently Asked Questions
May we bring in our own snacks/non-alcoholic beverages?
Yes! You may bring in snacks, baked goods, and/or non-alcoholic beverages for no-added cost.
Do we have to utilize a designated caterer for our meal?
No. You are allowed to utilize anyone with a catering license for your meal. A catering license and proof of insurance is required from said business/person before catering the event.
Do we need friends/family members to help with snacks, drinks, desserts, or gifts?
No. Prairie Winds event staff will set-up and refill all the snacks/drinks that you have provided for your guests. We will also watch and refill snacks/drinks as needed. Gifts will be attended to and locked away by Prairie Winds staff. Desserts will be plated/refilled as needed by Prairie Winds staff.
What are we in charge of cleaning at the end of the event?
Any decorations, leftover food/beverages, and any other items you brought in with you at the beginning of the event is needs to be taken out with you after the event. Cleaning of the facility, tear-down of tables and chairs, taking out trash, and washing dishes is all done by Prairie Winds staff.
Do we need to supply coffee or punch cups for the event?
We will supply the coffee cups, carafes, creamers and sugar for the coffee. You will need to bring in cups for any punch or lemonade; you can buy these in bulk at Costco or Sam’s Club.
What time can we get into Prairie Winds to decorate?
If there isn’t an event the day prior to your event, you may come in between 10am-4pm to decorate. If there is an event the day before, we will open the doors at 7am the morning of. All tables/chairs will be in place, linens on tables, napkins folded, and tables set with chinaware/silverware before you come in to decorate.
Frequently asked questions
May we play a video or have a slideshow?
Yes! We have three projectors and screens: one in the middle section and one in each wing. Videos/slideshows can be brought in on a flash drive or computer, and Prairie Winds staff will play it at the designated time. We ask that you bring in the video/slideshow earlier in the week to be tested on the system.
Are real candles allowed, or are there any decorating restrictions?
You may use real candles for your event. All open-flame candles must be in a votive or on a plate. Prairie Winds staff will light/turn on any candles prior to the event. We do not allow any fog machines, bubble machines, or dry ice within the facility.
Do you supply linens for all the tables?
Yes! We have white, black, or ivory linens for all the tables provided. We also have black and white skirting available as well.
Do you provide chairs for an outdoor wedding in the pavilion area?
No. We do not have chairs for outdoor weddings. If you need chairs for the outdoor area, they can be rented from local rental businesses. (Ask manager/event coordinator for assistance)
What is your policy for moving an outdoor ceremony inside due to weather?
If you wish to have ceremony style seating indoors, we need a 24 hour notice prior to your event date. If you wish to wait out the weather and move ceremony indoors in less than the 24 hour notice, guests will sit at their tables and an aisle will be made for the ceremony.