Prairie Winds Event Center accepts reservations via telephone, fax, or email. All guests will be required to sign the Prairie Winds Event Center Rental Agreement upon booking.
When making a reservation, the renter(s) must provide the following information:
• Date and time of event
• Department, agency, program, or persons making the reservation.
• Name and type of event.
• Required furnishing arrangements (if applicable)
• Estimated number of attendees
• Listing of special needs and/or equipment (internet, projectors, etc.)
• Details regarding outside catering service (if applicable)
• Space reserved
• Rental deposit (50% of total rental cost)
An invoice will be sent to the guest 30 days prior to the scheduled event with the remaining amount due. Final payment will be due ten days prior to the scheduled event.
If the reserved space is not in use within the first hour of the scheduled time, the reservation will be considered cancelled and will be made available for immediate use by others.
Failure to cancel reservations as indicated below, will result in the guest being billed the full rental charges agreed upon in the Rental Agreement. These charges may be waived by Prairie Winds Event Center management if the guest submits adequate, written justification for failure to use the reserved space. However, waived charge submissions are at the discretion of Prairie Winds Event Center management and may not be excepted.
Weekend and holiday* cancellations must be made at least 90 days prior to reservation to avoid full rental charges.
Weekday** cancellations must be made at least 30 days prior to reservation to avoid full rental charges.
*Weekends are defined as Friday–Sunday. **Weekdays are defined as Monday–Thursday. *Holidays observed are New Year’s Eve, New Year’s Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving, Christmas Eve, and Christmas Day.